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Administrative Assistant of Plant Operations - Days in Hollywood at Southern California Hospitals

Date Posted: 7/21/2018

Job Snapshot

Job Description

Administrative Assistant of Plant Operations

We are hospitals and affiliated medical groups, working closely together for the benefit of every person who comes to us for care. We build comprehensive networks of quality healthcare services that are designed to offer our patients highly coordinated, personalized care and help them live healthier lives. Through collaboration, we strive to provide all of our patients and medical group members with the quality, affordable healthcare they need and deserve.

The Administrative Assistant of Plant Operations works to support all of the Departments activities. Plans and organizes the work order system, assigns work to, supervisors and engineers, and reviews the documentation to assure the work is completed on schedule. The Assistant assists the Department with the EOC to comply with the Regulatory Agencies and the DNV. The Assistant assists with development and maintenance of the Departments Data Base, Project Schedules, Project and Facilities Documentation, and Purchase Order System. The Assistant supports the hospital’s Safety, Security, Hazardous Material and Waste, Emergency Preparedness, Life Safety, Medical Equipment and Utility Systems programs. Revises and creates Policy and Procedures in the EOC to comply with changing regulations.

Job Responsibilities/Duties

  • Reports to the Vice President, Facilities Development regarding the Departments Data Base integrity of each hospital.
  • Establishes and maintains manual and automated filing systems to update and track information.
  • Administers contracts in the Department (e.g. architectural, professional engineering, construction, operational, etc.).
  • Organize and maintain all Projects documentation, Insurance, Performance Bonds, RFP’s, Scope of Work, IOR Daily Inspections, OSHPD Field Reviews, Change Orders, Project Cost, Bid information and other construction documents. 
  •  Ensures all project documents are available in hard and soft copy.
  • Coordinate with the Director of Plant Operations the activities of the Department and assists with the required documentation.
  • Creates and Maintains the EOC statistical reports, obtaining Data from various sources and Hospital Departments.
  • Schedules required meetings (e.g. construction, safety, education, etc.) and transcribes meeting minutes.
  • Assists with the administration of the Los Angeles County Disaster Hospital Preparedness Grant contract.
  • Administers the Purchase Order System for the Department. Assures that Accounting received the proper documentation timely.
  • Administers the CER Tracking program and informs management of the status of CER’s.
  • Creates and assists with Department spreadsheets to monitor Construction, Remodel and Renovation projects of facilities.
  • Establishes and maintains current inventory of all blueprints for each hospital.
  • Assists the Director of Plant Operations with the preparation of required documentation required by DNV, DHS, CMS.


Minimum Education: High school graduate, Bachelors degree in Engineering and/or Architecture preferred or equivalent combination of education and/or experience.

Minimum Experience: The candidate should possess a minimum of ten (10) years experience in hospital plant operations in the Engineering Department and must poses strong mechanical and technical background in facilities management. Excellent communication, organizational and prioritization skills Strong computer and word processing skills required. 

Req. Certification/Licensure: Valid drivers license.

Employee Value Proposition

Prospect Medical Holdings, Inc., is guided by a diverse and highly experienced leadership core. This group maintains the vision that has made Prospect a needed difference-maker in the lives of so many patients today, and many executives contribute to our continued efforts. As a member of our highly effective team of professionals you will receive:

  • Company 401K
  • Medical, dental, vision insurance
  • Paid time-off
  • Life insurance

How to Apply

To apply for this role, or search our other openings, please visit and click on a location to begin your journey to a new career with us!

We are an Equal Opportunity/ Affirmative Action Employer and do not discriminate against applicants due to veteran status, disability, race, gender, gender identity, sexual orientation or other protected characteristics. If you need special accommodation for the application process, please contact Human Resources.

EEOC is the Law:

Keywords: Admin, Administrative, Assisting, Assistant, Asst, Clerical, Secretary, Secretarial, Engineering, Facilities Management, Manage, Mgmt, Leadership, Maintenance Functions, Physical Structures, HVAC, Mechanical, Electrical Systems, Utility Systems